The All-in-One Operating System
for Material Yards
YardFlow AI helps landscape supply yards, aggregate yards, hardscape suppliers, nurseries, and contractor‑heavy businesses manage customers, inventory, deliveries, employees, documents, and financials — without jumping between five different systems.
Does your yard run on chaos?
Most material yards run on paper tickets, spreadsheets, whiteboards, and memory. Sound familiar?
One platform. One search bar. One command center.
What YardFlow replaces
Everything your yard runs on, in one place
From walk-in sale to inventory movement to delivery ticket to invoice — connected.
Walk-in & contractor sales with auto-inventory deduction.
CRM, tiered pricing, account terms, jobsite history.
Build, convert, approve. Calculator results attach automatically.
Bulk, palletized, decorative rock, soil, turf — all tracked.
Mulch, rock, wall, paver, turf — saved to quotes & orders.
Schedule, status, tickets, and a portal view for customers.
Cost history, restock tracking, vendor bills in YardBooks.
Receipts, invoices, HR, vendor docs — searchable & secure.
Kiosk mode, geofencing, schedules, payroll-ready exports.
Locked financial layer — invoices, statements, balances.
Invoices, quotes, deliveries, payment links.
Quote help, follow-ups, reorder suggestions, search assistant.
A locked financial layer for owners and accounting — invoices, payments, statements, vendor bills, expenses, and revenue reports. Sensitive numbers stay out of view of every employee.
Customers view invoices, contractors view statements, quotes get approved online, deliveries are visible in real time, and payment links are ready when your processor is connected.
Profiles, pay rates (permission-gated), HR documents, kiosk clock-in with geofencing, schedules, and payroll-ready exports.
Received loads update inventory and create vendor bills. Sales deduct stock. Deliveries link back to orders and customers — nothing gets lost.
Why not just use spreadsheets and QuickBooks?
YardFlow connects the operational flow from material sale to inventory movement to delivery to document to invoice.
Data & security
Frequently asked questions
No. It's built for any business that sells, stores, moves, delivers, tracks, and bills physical materials.
YardBooks by YardFlow is an internal financial command center. QuickBooks integration is planned for businesses that want to keep QuickBooks as their accounting system.
The portal and payment-link structure are built. Real online payments require a payment processor like Stripe, Square, or Clover.
Yes. The contractor portal covers invoices, statements, quotes, deliveries, and reorder requests.
Yes — bulk, palletized, decorative rock, mulch, soil, sand/gravel, turf/infill, and more.
YardFlow is a cloud web app first and supports mobile/PWA workflows for employees, drivers, and customers.
Beta pricing is subject to change. We'll lock in your rate when you onboard.