Run your supply yard from one system.
Manage quotes, inventory, counter sales, pricing, walk‑ins, incoming loads, and outgoing deliveries — all from one system. As your yard operates, Copilot learns your products, pricing, customers, and workflow over time, helping your team work faster, stay organized, and make better decisions.
Built for contractor‑facing material suppliers — aggregate, stone, masonry, pavers, block, decorative, building material, and mixed inventory yards. Bulk and palletized stock, account pricing, quotes, and fulfillment (pickup, will‑call, delivery, transfer) in one platform.
Good morning, Alex. Here's what needs attention.
Inventory for Base Course Road Gravel is down 12%.
Suggested reorder: 40 tons based on current open quotes and recent sales history.
- #8829 — Crushed ConcreteIn Transit
- #8827 — Fieldstone BouldersReady for Pickup
- #8826 — Cedar MulchScheduled
Does your yard run on chaos?
Most material yards — construction supply, aggregate, masonry, decorative, landscape, and mixed-material — still run on paper tickets, spreadsheets, whiteboards, and memory. Sound familiar?
One platform. One search bar. One command center.
What YardFlow replaces
Everything your yard runs on, in one place
From walk-in sale to inventory movement to delivery ticket to invoice — connected.
Walk-in & contractor sales with auto-inventory deduction.
CRM, tiered pricing, account terms, jobsite history.
Build, convert, approve. Calculator results attach automatically.
Bulk, palletized, decorative rock, soil, turf — all tracked.
Volume, area, weight, and unit conversions — saved to estimates & orders.
Schedule, status, tickets, and a portal view for customers.
Trucks, loaders, trailers — assignments, inspections, service records, and document expirations.
Cost history, restock tracking, vendor bills in YardBooks.
Receipts, invoices, HR, vendor docs — searchable & secure.
Kiosk mode, geofencing, schedules, payroll-ready exports.
Locked financial layer — invoices, statements, balances.
Invoices, quotes, deliveries, payment links.
Estimate help, follow-ups, reorder suggestions, search assistant.
Core Platform Modules
Integrated tools that connect your yard’s financial, operational, and customer workflows.
A locked financial layer for owners and accounting — invoices, payments, statements, vendor bills, expenses, and revenue reports. Sensitive numbers stay out of view of every employee.
Customers view invoices, contractors view statements, quotes get approved online, deliveries are visible in real time, and payment links are ready when your processor is connected.
Profiles, pay rates (permission-gated), HR documents, kiosk clock-in with geofencing, schedules, and payroll-ready exports.
Received loads update inventory and create vendor bills. Sales deduct stock. Deliveries link back to orders and customers — nothing gets lost.
One place for your rolling stock: vehicle and equipment profiles, driver assignments, daily inspections, service history, fuel logs, and document expirations (registration, insurance, CDL medical) before they cost you a load.
YardFlow AI runs the yard.
YardFlow Copilot helps you run it smarter.
YardFlow Copilot brings the information already inside your business together — from inventory, pricing, estimates, deliveries, customer activity, communications, and reports — and turns it into clear answers, useful alerts, practical recommendations, and review-ready next steps.
It's the layer that makes every other part of YardFlow AI feel more connected and easier to use — not a separate chatbot, not a bolt-on widget.
A smarter way to run the yard.
YardFlow AI gives your team one place to manage materials, pricing, estimates, customers, inventory, deliveries, and communication. YardFlow Copilot helps turn all of that live information into better visibility, faster decisions, cleaner follow-up, stronger pricing discipline, and fewer missed operational details.
Five capabilities. One intelligence layer.
Not five disconnected tools — five facets of the same Copilot, sharing the same authorized YardFlow data and the same review-first guardrails.
Help your team understand operations, find issues, summarize records, answer questions, and surface the next best action — using authorized live YardFlow data.
Review pricing tiers, identify margin issues, compare costs and selling prices where authorized, and generate transparent price recommendations for review.
Surface low-stock risk, delivery concerns, estimate follow-ups, missing data, forecast insights, margin warnings, and operational alerts in a practical priority order.
Use the existing YardFlow AI Estimator inside Copilot to review scope, suggest materials and quantities, check conversions, identify missing details, and create estimate-ready drafts. Not a separate estimator — the one your team already uses.
Draft customer emails, estimate follow-ups, estimate summaries, portal replies, payment reminders, internal notes, and task-ready summaries from the authorized context already in YardFlow.
How Copilot supports the way your material yard works.
From the first pricing request to pickup, delivery, or account fulfillment, Copilot helps your team prepare review-ready work without assuming every order follows the same path.
A contractor, homeowner, purchasing contact, dealer, or account customer asks about pricing, availability, or a new project. Copilot brings together account pricing, product availability, past orders, and relevant material information.
Copilot helps build a review-ready estimate with the right materials, quantities, unit conversions, pricing logic, and project notes. Your team reviews, edits, and approves before anything goes out.
When an estimate is still open, Copilot drafts an appropriate follow-up using the actual quote total, customer information, outstanding items, and quote history. Nothing auto-sends without your team reviewing it.
Once an order is approved, Copilot supports the fulfillment path your customer chose. For pickup or will-call, it can prepare load notes, pickup tickets, and status updates. For delivery, it can surface route, distance, drive time, weather, jobsite access notes, and dispatch details.
What changes when Copilot is on.
Copilot doesn't replace dispatchers, estimators, sales staff, managers, or operators. It removes the friction between the information they need and the work in front of them.
- Digging through screens to find answers
- Missing low-stock or pricing issues until later
- Rewriting customer follow-ups from scratch
- Guessing at delivery timing and jobsite access
- Reviewing estimates, conversions, and materials manually
- Important operational issues buried across different modules
- Ask a question and get an answer from authorized live YardFlow data
- Surface low-stock, pricing, delivery, forecast, and follow-up issues earlier
- Draft communications using the actual customer, estimate, order, or delivery context
- Review estimates, materials, conversions, and inventory context in one workflow
- Plan deliveries with route, weather, and jobsite-access context in view
- Make more consistent decisions while the team stays fully in control
Powerful enough to help run the operation. Controlled enough to trust.
Copilot can surface insights, create recommendations, prepare drafts, and analyze live data to help your team move faster. Your team stays in control of every meaningful action.
Built into the workflow your dispatchers already use.
Route suggestions and operational delivery context help dispatchers plan with better visibility — while keeping final decisions in their hands.
Why not just use spreadsheets and QuickBooks?
YardFlow connects the operational flow from material sale to inventory movement to delivery to document to invoice.
Data & security
Frequently asked questions
No. YardFlow AI is a material yard operations platform for contractor-facing suppliers — aggregate, stone, masonry, pavers, block, decorative material, building material, and mixed multi-material catalogs. Landscape supply is one of many industries it serves.
YardBooks by YardFlow is an internal financial command center. QuickBooks integration is planned for businesses that want to keep QuickBooks as their accounting system.
The portal and payment-link structure are built. Real online payments require a payment processor like Stripe, Square, or Clover.
Yes. The contractor portal covers invoices, statements, quotes, deliveries, and reorder requests.
Yes — loose bulk, palletized, piece-count, and mixed inventory. Track by tons, cubic yards, pallets, layers, bundles, loads, linear units, or each.
YardFlow is a cloud web app first and supports mobile/PWA workflows for employees, drivers, and customers.
Pricing is simple and transparent. We'll confirm your rate when you onboard.
Request More Information
Interested in YardFlow? Send us a quick message and we'll follow up.